GET INVOLVED
Public Events | Volunteer
We need your help in the organization and running of the 9th Annual Pond Procession on May 14th, 2016!
In order to make the day as enjoyable, festive and exciting as possible for everyone, we are looking for volunteers to help us with various small tasks throughout the day and in the weeks leading up to the procession. Take a look at the tasks listed - there must be something for you!
Contact volunteer coordinator Inge Zwart to sign up.
In order to make the day as enjoyable, festive and exciting as possible for everyone, we are looking for volunteers to help us with various small tasks throughout the day and in the weeks leading up to the procession. Take a look at the tasks listed - there must be something for you!
Contact volunteer coordinator Inge Zwart to sign up.
Volunteer positions to be filled in March, April and May
Planning committee
You will join a group of volunteers dedicated to the organizational and planning aspect of the procession. We meet once every two weeks in a relaxed setting. Different tasks come-up during these meetings, you are free to take on what you can. We meet in the evenings of March 18, April 4, April 18, and May 9.
Flyer or palm cards distribution
At least 2 volunteers – or more pairs of 2
You will visit other local events to spread the word about the procession, like the Land and Water Summit, public workshops by UPP Arts, and Family Performance Series at Artists’ Exchange. Each time for approximately 1-2 hours. You can sign up per event, great for social and outgoing people, we encourage friends to sign up together!
Poster distribution
6-8 volunteers
You will distribute posters and flyers to relevant sites in Providence and Cranston. The more volunteers sign up, the fewer places each person needs to cover. You can choose which locations to visit.
Planning committee
You will join a group of volunteers dedicated to the organizational and planning aspect of the procession. We meet once every two weeks in a relaxed setting. Different tasks come-up during these meetings, you are free to take on what you can. We meet in the evenings of March 18, April 4, April 18, and May 9.
Flyer or palm cards distribution
At least 2 volunteers – or more pairs of 2
You will visit other local events to spread the word about the procession, like the Land and Water Summit, public workshops by UPP Arts, and Family Performance Series at Artists’ Exchange. Each time for approximately 1-2 hours. You can sign up per event, great for social and outgoing people, we encourage friends to sign up together!
Poster distribution
6-8 volunteers
You will distribute posters and flyers to relevant sites in Providence and Cranston. The more volunteers sign up, the fewer places each person needs to cover. You can choose which locations to visit.
Volunteer positions on May 14
Park Clean-Up Crew – 3 volunteers
Time: 1.5 hours from 2:30-4:00 PM
You will prepare JT Owens park in preparation for set-up. The tasks involve cleaning up along the shoreline of Mashapaug, getting rid of litter, glass etc. on grass. A task ideal for physically active folks who appreciate doing good deeds. You will be able to join the procession!
Park set-up Team – 3 volunteers
Time: 1.5 hours from 4:00-5:30 PM
You will unload trucks and help set up tables and chairs etc. in JT Owens park in preparation of the finale. You will do some lifting and walking, and are able to make the park look its best. After the set up – at 5.30 – you can take the shuttle bus from JT Owens to Roosevelt Lake, to join the procession!
Donations Crew – 5 volunteers
Time: 2 shifts of 1 hour, from 5:45-6.30 and 8:00-9:00
Before the start of the procession and during the finale, you will mingle with the crowd to ask for donations for UPP. We will provide you with decorated buckets and fish necklaces to offer to those who donate. You can work alone or in groups (of up to 3 people). Students preferred! You will be able to join the procession.
Props Manager – 1 volunteer
Time: 2 shifts, 4:30-6:15 and 7:45-9:45
During shift 1 you will load, transport, and unload props from storage to Roosevelt Lake. These props are small and fragile, so it is necessary to treat them with care and patience. Once arrived at the lake, you will organize them into categories, so they can be easily distributed amongst all participants. We have signs to guide the division. You will take care of the left-over props when the participants start walking. You are then able to join the procession as well! During shift 2 you will collect the props and assist in collecting props from participants. When everything is collected you will load and transport the props to storage again. You will be working with someone who has experience as props manager for the procession.
Procession Marshal – 5 volunteers
Time: 2 hours, from 5.45-7.45
You will take up an important role during the procession. You will walk at the end and/or sides of the line, making sure the group keeps going and staying on the side walk. Once we are at JT Owens Park, you will direct the participants wearing props to the drop-off point. You will wear a colourful armband to be recognized. This is a great way to participate in the procession!
Stage Manager – 1 volunteer
Time: 1 hour 15, 7:45-9:00 and preparatory meeting with Lisa
You will have an important role during the finale. You will assist presenter and choreographer Lisa in the coordination of the finale at JT Owens Park, by getting bands and performers to the stage on time. You are able to join the procession!
Finale Sound Crew – 2 volunteers
Time: 3 hours, from 4:30-5:30 and 7:30-9:30
You are responsible for the sound system during the finale. You have experience with sound equipment, preferably with the actual equipment of the procession. Need to skip the last leg of procession to get back in time at JT Owens Park, or preferably guards the equipment during procession. In that case, the set up can take place later.
Food Group Cutting– 6 volunteers
Time: 2 or 3 hours, from 10:00-12:00 AM to cut, day before buying vegetables.
Two of you will purchase fruit & vegetables on Friday May 13, all six will come together on Saturday morning to cut the vegetables to be eaten during the finale. Great for a group of friends!
Food Group Serving – 4+ volunteers
Time: 3 hours, 6.30 – 9.30 PM
You will work in two groups; one group is responsible for ordering, picking up and serving pizza. The other group for picking up and serving the fruit &veggies. You all man the food table, help keep it clean, and assist the audience.
Green Team – 2 volunteers
Time: 3 hours, 6:15-9:15
You will join the procession and take up a small job during, perfect for those passionate about our environment. You will assist participant to keep trash and recycling separate and help tidying up minimal trash if any left behind, during the procession. At the finale, you will keep an eye out on the trash cans, and any trash that might be left on the grass. You are joining the procession!
Tear-Down & Clean-up Team – 4 volunteers
Time 1,5 hours, from 9:30-11:00
You will be part of a crew that dismantles the tables and chairs at JT Owens Park. You will clean up after the movie and load the trucks. Two of you will transport the equipment back to storage. This job is fun, but will involve lifting, after a long day. You are able to join the procession!
Shuttle Managers – 2 volunteers
Time commitment: 1 hours, from 5:00-6:00 PM
You are in contact with the driver and will lead the audience to the place of the shuttle service, at JT Owens Park. One of you will stay at the park and one in the bus, driving the audience to Roosevelt Lake. You will take the last shuttle to Roosevelt Lake and can join the procession from there.
Support Vehicle Drivers – 2 volunteers
Time commitment: 2.5 hours, from 5.45-8.15
You will join the procession, but in a car! You will be driving along the route, to offer support when necessary. We will provide first aid kit, water and prop-repair material. You will be in contact with people walking, so that we can coordinate accordingly. If you do not have a car, only a license, let us know – we can make it work.